Tag Archives: bailey hewitt

VP Volume 1: Staying Organized with Project Management Tools

VP Volume 1: Staying Organized with Project Management Tools

When you’re balancing multiple projects, clients and teams, you can find yourself bombarded with incoming everything — emails, texts, calendar reminders, “quick questions.”

Being organized is all about how you handle all those requests, conversations and questions, so you can maintain your workflow and deliver projects in a neat and orderly fashion.

With so many projects going on simultaneously, organization is key to making sure our agency is running effectively and efficiently. Among all the ways our team stays organized, the star of the show is Monday.com.

Here’s how All Points has stayed organized with systems and processes:

1. Implement a Project Management Software

A good project management tool makes planning executing and monitoring project progress a breeze. They create a transparent record of where items stand and who is doing what and when.

Monday.com is a work operating system that powers teams to run projects and workflows with confidence. It’s a simple but intuitive work OS for teams to shape workflows, adjust to shifting needs, create transparency and connect collaboratively.

2. Create a Project Plan

The first step to being organized is getting organized. Laying the groundwork upfront is key to success. For each client campaign, our agency outlines the timeline in Monday.com, assigning roles and responsibilities to meet the objective.

3. Work Within Deadlines

Set due dates not only for overarching goals but individual deadlines. Each deadline holds you and your team accountable for the work you’re doing every day. It guides your daily to-dos and gives a clear picture of what is needed and when.

Did you catch Monday.com’s feature at the Super Bowl? Our team was pretty starstruck:

Bailey Hewitt is the Vice President of Sales & Strategy at All Points Public Relations, a franchise-focused PR agency based in the Chicagoland area, www.allpointspr.com.

APPR Seminar: New Organizational Practices to Set Your Team Up for Success

APPR Seminar: New Organizational Practices to Set Your Team Up for Success

The All Points PR team kicked off the new year with our January seminar discussing clear processes and systems to set us up for success. This topic truly excites Senior Director Bailey Hewitt and COO & Executive Vice President Lauren Izaks, who led the charge.

Both Lauren and Bailey highlighted how these organizational changes allow for more transparency across the agency. Collectively, there are many moving parts, and having easy access to information boosts our productivity and benefits our clients.

Here are the ways our agency freshened up organizational methods for the new year:

  • Continuing monthly computer checks as a proactive approach to avoid major computer malfunctions
  • Transitioning file storage to Dropbox Smart Sync, so the entire agency has access to files without taking up too much hard drive space
  • Reviewing Monday.com dashboards for an all-encompassing view of daily tasks, deadlines and upcoming priorities
  • Reporting improvements for lead ad tracking and email performance
  • Maintaining “Inbox 0,” a reminder to immediately file emails away rather than storing them in your inbox

Now more than ever, technology is how we are interconnected. It’s important to take the time to familiarize your staff with both new and old procedures to ease the transition and avoid confusion. This seminar was crucial to starting the new year off on the right foot.

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